Thank you for booking with SPF Events.
Please read our terms and conditions below.
1 Payment Terms
1.1 The Hiring Party’s booking will be confirmed once we have received the filled out form below and deposit
1.2 The deposit amount will be given to you via email/message/invoice and is non refundable
1.3 If the deposit and signed contract have not been received within 4 days of tentative booking. The Owner reserves the right to cancel the booking and release the date to other enquirers.
1.4 Tentative bookings are not binding to either party.
1.5 Full payment of the invoice balance costs are due 3 days prior to (or when arranged by SPF EVENTS) ,or immediately if booked 3 days, before the event date.
1.6 Any outstanding accounts must be settled within 7 days of the event date.
1.7 SPF EVENTS reserves the right to cancel, postpone or alter the time or venue of any event.
1.8 Bond - A $300 bond will be applicable for all Events as a guarantee
against potential loss or damage in the amount set out
in the Booking Form
1.9. Refund of the Bond shall only be made if all obligations
under this Agreement are fulfilled by the Hirer, no extra
cleaning is required and no damage to the Venue or
its contents is sustained on inspection by the Venue
Manager after the Event, otherwise any applicable costs
will be deducted from the Bond.
2 Cancellation
2.1 All cancellations must be notified in writing asap.
2.2 in the event of a cancellation SPF Events reserves the right to offer a credit.
2.3 In the event of a postponement or alteration to the event, a postponement date will be offered.. and or credit , request for a refund will be considered on a case-by-case basis
2.4 On all bookings, a request for a refund will be considered on a case-by-case basis -
Events cancelled within 10 days of the event date will incur a 30% charge for the full amount of the hireage quoted.
COVID - By accepting our terms and conditions you agree that you the hirer has taken into consideration Covid and it's governments guidelines. As hirer you are in charge of scanning in or inviting guests to the numbers specified at the time by the government.
Refunds will be available only by a case by case basis OR if the event has to be cancelled due to a LOCKDOWN
Please book / organize your event to the worst case scenario - RED LIGHT - to ensure at any stage your event can go ahead.
3 Numbers
3.1 The Owner requests that the Hiring Party provide an approximate number of guests at the time of booking.
4 Venue Hire
4.1 External suppliers must adhere to timeframes for setup and pack down as prearranged with the Owner.
4.2 Deliveries and removal of goods and rubbish will occur at the end of your event or by 10am the following morning or arranged by the owner
4.3 Smoking is strictly prohibited within the Venue
4.4 All guests must be made aware of the alcohol ban on the inner city streets. * There is to be NO drinking on the footpath outside the venue* this is a liquor ban area. Drinking outside the venue may result in you receiving a fine from the city wardens
4.5 Dismantling and movement of the Owner’s tables/Items/Set Ups during the course of your hire is to be conducted by the Owner only
4.6 All patrons must be departed by 12:30am or arranged by the Owner
4.7 The Owner accepts no responsibility for loss or damage of your items left at the venue prior to, during or after your event.
4.8 The venue must be in a tidy state by the end of your hire time specified.
The client is responsible for ensuring that the venue is left the way it was hired in.
All rubbish/bottles bought into the venue are removed.
Floors swept - PLEASE NOTE * All Mopping will be done by SPF EVENTS .
Tables & Chairs packed away , except the 3 we do leave standing.
Toilets & Kitchen spaces cleared.
* Toilet paper, rubbish bags, and cleaning products will be provided.
If you have hired a SPF EVENTS Full setup or Backdrop within in the venue - These do not need to be packed away- leave our full set up standing as SPF EVENTS will pack down their setup after the clearing above has been done by the client.
If you would like to opt out of the clearing & cleaning of the venue, cleaners can be arranged for a cleaning fee of $350. Please advise if you would like this to be added to your invoice for an easy walk out option.
4.9 If booking a set up creation by SPF Events within in the venue- any last minute changes to the set up will incur a RUSH fee of $150 (Rush fee includes day before (after 5pm) and day of the event changes)
5 Hiring Party’s Obligations
The Hiring Party shall:
5.1 take proper and reasonable care of the venue and hired equipment and return it to the Owner at the end of the hire period in the same order and condition as at the commencement of the hire (fair wear and tear excepted) and in a reasonably clean state (taking into account the cleanliness of the venue, facilities and equipment at the outset of the hire period);
5.2 take full responsibility for the conduct of their guests. The Owner reserves the right to remove from the property any persons they deem to be disruptive or dangerous.
5.4 The Hiring Party will be liable for any damage sustained on the premises and to equipment.
5.5 All health and safety related incidents must be reported to the Owner immediately and logged accordingly.
We require a BOND ($300) . This is then returned to you after your event as per T&C ) (Bond - A bond will be applicable for all Events as a guarantee against potential loss or damage in the amount set out in the invoice. Refund of the Bond will be made if all obligations are fulfilled by the Hirer, no extra cleaning is required and no damage to the Venue or its contents is sustained on inspection by the Venue Manager after the Event, otherwise any applicable costs will be deducted from the Bond.
